Executive Assistant to the Head of School
About the Branson School
The Branson School inspires excellence in a nurturing, vibrant educational community based on personal and intellectual integrity. At the heart of Branson is the trusting, dynamic relationship between dedicated teachers and students. An academically exceptional high school located in Marin County, CA, Branson provides a stimulating and communal work environment that encourages creativity and collaboration.
Branson develops students who make a positive impact in the world by leading lives of integrity, purpose, learning, and joy.
Kindness, Courage, Honor, Purpose
Diversity Mission Statement
Branson believes that diversity, equity and inclusion are essential to create a truly excellent learning environment and a vibrant, caring community. We aspire to have every member of the Branson community feel a deep sense of belonging and inclusion.
The Executive Assistant to the Head of School serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Head’s office. This person provides confidential, consistent, and professional support and is responsible for the planning, scheduling, and smooth operation of the Head’s office. This role requires diplomacy and tact in order to communicate effectively, with nuance, with many constituencies both in and outside the school community. This role works closely with the Board of Trustees in an organizational capacity.
Primary responsibilities include but are not limited to:
Responsible for all work generated from the Head’s office, including drafting, planning and scheduling activities, and completing special projects as assigned.
Create, draft, and edit letters to parents, faculty, and staff as needed in coordination with the Communications department.
- Coordinate Head’s meetings with trustees, parents, faculty and staff, and internal and external meetings.
- Event Management: Organize special events such as receptions, dinners, parties (creates, sends and tracks invitations), offsite speaking engagements, and accreditation visits.
- Plan and organize faculty/staff back-to-school welcome dinner, holiday party, and employee farewell gatherings. Manage birthday acknowledgements, and all gift and floral purchases.
- Maintain the Head’s calendar, managing an extremely active schedule of appointments.
- Manage workflow for Head of School.
- Provide support to Board Chair and Committee Chairs as necessary.
- Organize annual retreat and monthly Board meetings: coordinate site, set up, technology and catering; record and distribute Board minutes, and track attendance. Manage all communication with Board, Board Reps and Board Committee Chairs.
- Coordinate annual NAIS Surveys for Trustees for Governance Committee.
- Develop and maintain a password-protected website portal for Trustees, containing current meeting and resource materials. Manage all legal documents (Conflict of Interest and Disclosure, Trustee Responsibilities).
- Prepare new Trustees with orientation materials and plan the New Trustee Orientation.
- Track and maintain all expenses to reconcile monthly expense statements
- Prepare and produce invitations to Convocation and Graduation for mailing.
- Manage all outside organization memberships and subscriptions and meeting dates associated with all organizations.
- Develop and maintain superb community relations, especially with the Town of Ross and neighbors.
- Ability to occasionally work outside of the work day for board meetings and special programs and events.
- Other duties as assigned and related to the above tasks.
Education and Experience:
- Bachelor’s degree in a related field.
- Three to five years of experience in a school environment, preferred.
- Superior interpersonal communication, writing, and organizational skills.
- Excellent technology skills and comfort with learning new software programs; comfort with Google apps and Excel
- Flexible, responsible, resourceful, with effective time-management skills.
- Able to work independently on projects from conception to completion.
- Ability to work well with a diversity of constituents including students, parents, faculty, staff, administrators, trustees, alumni and vendors.
- Discretion and ability to handle confidential information
- Excellent problem-solving skills
- Ability to exercise good judgment in a variety of situations.
- Professional demeanor, sense of humor, with a pleasant phone manner and a positive attitude, patient, excellent listener
- Understanding of independent schools and how they operate
- An understanding of and appreciation for adolescents
Equal Employment Opportunity Policy
Branson is an Equal Opportunity Employer. Branson adheres to an employment policy that prohibits discriminatory practices or harassment against applicants or employees based on race, color, creed, age, gender, gender identity, religion, ethnicity or national origin, sexual orientation, genetic information, pregnancy or pregnancy-related medical conditions, any protected military or veteran status, physical disability, or any other category protected by applicable Federal, State or Local law.
To apply, please send a cover letter and resume via email to:
Michelle Jones, Director of Human Resources, firstname.lastname@example.org.